According to the Swedish Companies Act, the general meeting is the Company’s highest decision-making body. At the general meeting, shareholders exercise their voting rights in key issues, for example the adoption of the income statement and balance sheet, appropriation of the Company’s profits, discharging the Board of Directors and the CEO from liability, election of members of the Board and auditors as well as their remuneration.
The Annual General Meeting (AGM) is to be held within six months of the end of the financial year. In addition to the AGM, official notice can be issued for extraordinary general meetings. According to the Articles of Association adopted at the AGM for John Mattson on 11 March 2019, notice for general meetings is to be issued in the form of an advertisement in Post- och Inrikes Tidningar and by making the notice available on John Mattson’s website. An advertisement that notification of the meeting has been issued is to simultaneously be made in Svenska Dagbladet. The AGM resolved that adoption of the Articles of Association was conditional on the completion of John Mattson’s planned stock exchange listing.
Right to participate in general meetings
Shareholders who wish to participate in a general meeting are to be entered in the shareholders’ register maintained by Euroclear five business days before the meeting and to register with the Company to participate in the general meeting no later than the date given in the notice. In addition to notifying the Company of their participation, shareholders whose shares are registered in the name of a nominee through a bank or securities institution must request that their shares be temporarily re-registered in their own names in the register of shareholders maintained by Euroclear. Shareholders should inform the nominee about this well in advance of the record date. Shareholders may attend the general meeting in person or through a proxy and may be accompanied by no more than two assistants. Shareholders can usually register for the general meeting in several different ways, which are given in further detail in the notice.
Shareholders who wish to have an item of business addressed at the general meeting must send a written request to this effect to the Board. Such a request must normally reach the Board no later than seven weeks prior to the general meeting.